Backing up your data

Take in to consideration how much you rely on your business critical data…this could be customer details, quotes, orders and payment details.

Now think about how you would operate if that data was gone overnight!

This can and does happen to many businesses everyday!

All businesses regardless of size should take regular backups of their data and ensure these backups are up to date and tested for recovery.

Doing this will not only provide you with peace of mind but it will ensure your business can still function in the event of fire, theft, floods, lightning strikes and data corruption.

It will also prevent you from being blackmailed by ransomware attacks!

Steps to follow to back up your data…

Step 1

Identify your mission critical data

This will be the information stored across your devices which enables you or your staff to do their daily job. Normally this will consist of files and folders but this could also be a virtual machine or a mail server that holds all of your company emails.

Once this has been identified, use your backup software to move this data to it’s safe location.

Step 2

Backup your data to an off-site location

As Ransomware and other malware can move to attached storage automatically you will always want to keep your backed up data away from the device it’s come from, off site where possible but preferably on a separate network, in an encrypted format and not accessible by staff.

Step 3

Utilise the CLOUD

You may already be using the cloud by hosting your emails with a third party or storing files on a share tool like Onedrive or Dropbox but these are not a backup solution, just because it’s on the cloud doesn’t mean it’s backed up on the cloud.

If your PC or Laptop gets hit by ransomware it can attach itself to the document folder you and your team share on Onedrive and spread amongst any device that has access to that same folder. This is a very common misconception and as a result, costs businesses millions every year.

Cloud storage will automatically tick all of the boxes required for protecting your business so it’s a good idea to look into this as the costs are minimal for what it can protect.

Step 4

Trusting your IT provider

You are the specialist in your field so when it comes to the things you don’t understand you should always seek professional help.

Nowadays the market is pretty good and IT providers we associate with are normally very competent, so if you already use a third party to look after your IT you should ask them questions about what they’re implementing to protect you and your business.